Business emails are often one of the first things people notice when doing research into your business. Asking people to contact you at [email protected] doesn’t give a professional experience and can often lead to many potential clients going elsewhere. The problem is that many small businesses don’t have the money to pay for an email service, even the cheap ones, and need to set up an email address before they get the money coming in to pay for a monthly service. In this article, we take you through the steps of setting up cpanel as your business email provider.
Pro’s and Con’s of using cPanel as your business email provider
Mixing email with web hosting can be a very bad idea
When using your web host to host both your website and emails, you can run into difficulties.
If your web host ever experiences any down time, this down time will impact on your ability to send and receive emails. If your website is down, then your emails are also down, but no one can contact to let you know about either.
Keeping your emails separate from your web hosting massively reduces the risk of both your website and emails being down at the same time, and this increases your chances of 100% contactability.
One way of mitigating this risk is to purchase one web host to host your website and a separate host solely for your cPanel emails. This is, however, cumbersome and you would then have to pay for the second web host.
Your emails could be missed by clients and/or potential clients
Most cPanel hosted accounts are provided by your web host, and not directly through cPanel. As most hosting accounts are “shared” or “shared hosting” accounts, meaning that your website/host account shares a server that hosts all of your website information (and cPanel emails) with many other people.
This allows hosting companies to keep costs down and charge less to the customer (you) than they would have to if everyone had their own dedicated server holding just their website and email information.
This means you have no idea who else you’re sharing a hosting server with, and due to the low cost of entry, most hackers/spammers use this type of hosting to conduct less than ideal activities on the web. These types of people also often use cPanel as their “go to” email provider because of the many advantages (especially cost) to firing away bulk emails quickly.
To combat this type of mail scamming, most email providers have put in place anti-spam measures to stop their clients from receiving unwanted emails.
Unfortunately, the most effective way to do this is to simply block the servers that known spammers and scammers are using. This means if you happen to be using the same shared server, for your legitimate business, that a spammer/scammer is using (or has used in the past), it is likely that email providers such as gmail, yahoo etc. will block your emails from reaching their users.
Number of email accounts that can be created
On many hosting plans, you can get up to 50 email accounts for your domain name at no extra costs as it is included in your web hosting package.
This is fantastic if you are a small business and have a few staff, as everyone can be given their own email address without having to pay for a monthly service/
cPanel allows you to choose how much storage each email account has. You can even decide to have unlimited storage.
This is great because it not only allows you to have emails without worrying about data caps, but it also lets you limit the data capacity on emails of your employees to make sure they are being efficient and managing their incoming emails.
How to create and setup your cPanel email address
1. Log into your cPanel account
2. Scroll down and under “email” choose “email accounts”
3. Click “Add email accounts”
4. Enter an account name and choose the domain name that you want it to be associated with.
5. Choose a password.
6. Choose your Mailbox quota (we always just choose “unlimited”)
7. You can choose for cPanel to send you an email with setup configurations for other mail clients if you like by checking the box below the “create account” button.
8. Click “create account”
How to log in to your account
There are 2 methods of logging which and we will go over both of these below:
1. Once in cPanel, scroll down to email section and click “email accounts”
2. Find the email address you want to log in to.
3. To the right hand side of the chosen email address, click the link that says “access webmail”
4. This will open up a new tab. It will log in automatically for you.
You have 3 options for which email client you wish to use.
5. Choose either Horde, roundcube, or SquirrelMail by clicking on the one you want to use.
This will give you access to your email inbox.
1. Log in to your email inbox via the method above and then take the below portion of web address (the entire URL up to and including “paper_lantern/”) from the address bar and copy it.
2. Paste this code into a new web browser.
3. Once the page loads, bookmark the page.
4. Enter the email address you wish to access.
5. Enter the password for that email account.
6. Click “log in”
Leave us a comment below and let us know if you use cPanel for your business email. If not, why not?